Business tools · Employment documents

Termination Letter Generator

Prepare a neutral business letter covering the last day, reason category, final paycheck, optional benefits continuation and property return. Everything stays in your browser.

Your letter is created in this browser. Nothing you enter is uploaded or stored.

Download or print before leaving; refreshing clears the letter.

Employer and signer

Company nameRequired

Street addressoptional

Cityoptional

Stateoptional

ZIP codeoptional

Signer nameRequired

Signer titleRequired

Employee

Employee full nameRequired

Position or titleRequired

Street addressoptional

Cityoptional

Stateoptional

ZIP codeoptional

Dates and reason

Letter dateChoose a date

Employment start dateChoose a date

Last day of employmentChoose a date

Reason category

Reason detailoptional

Final pay and benefits

Final paycheck dateChoose a date

Final paycheck methodRequired

Accrued PTO payout noteoptional

Include a general COBRA / benefits continuation paragraph

This does not determine eligibility, deadlines or required notices.

Property and contact

Property to returnoptional

Contact person for questionsRequired

Company Name

Date

Dear Employee,

This letter confirms that your employment as an employee with the company will end effective Date.

The position is being eliminated, and this decision is not a reflection of individual conduct.

Your final paycheck is expected on Date and will be provided by the employer's regular payment method.

For questions about final pay, benefits or this transition, contact your employer's designated contact.

Sincerely,

Employer signer

Title

Company Name

Date

Dear Employee,

This letter confirms that your employment as an employee with the company will end effective Date.

The position is being eliminated, and this decision is not a reflection of individual conduct.

Your final paycheck is expected on Date and will be provided by the employer's regular payment method.

For questions about final pay, benefits or this transition, contact your employer's designated contact.

Sincerely,

Employer signer

Title

Review before delivering

This generator is a general convenience template, not legal or HR advice. Final-pay timing, leave payouts, notice duties, benefits continuation and termination procedures vary by state and circumstance. Have HR or qualified legal counsel review the letter against applicable law and your policies before use.

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Before using a termination letter

Use accurate, neutral language

Choose the category that reflects the employer's decision and avoid adding allegations or conclusions that have not been reviewed.

Verify final-pay timing

State law can control when final wages and accrued leave must be paid. This tool does not calculate those obligations.

Handle benefits separately

A general COBRA paragraph is not the required election notice and does not determine whether continuation coverage applies.

Plan the handoff

Identify the correct contact and provide clear, practical instructions for company property and follow-up questions.

For payroll estimates, use the paycheck calculator.